HardHatOps Privacy Policy
Last updated: August 26, 2026
HardHatOps is a crew-management service operated by Iron And Oak Collective LLC ("Iron & Oak", "we"). It is used by construction companies and similar field organizations ("your employer" or "the account owner") to share toolbox talks, record safety sign-offs, track work hours, and coordinate daily duties.
What we collect
- Roster information — your name, cell phone number, and role, entered by your account administrator.
- Sign-off records — which talks or updates you signed, with your name and a timestamp. These are safety compliance records and are retained as an append-only ledger.
- Time clock punches — clock-in/out timestamps. If your device grants location permission, a punch also records approximate GPS coordinates and accuracy. Location is optional: punches work without it and are marked "location off" or "no fix" instead. GPS is approximate — a pointer, not proof.
- Duty status events — when you start or complete an assigned duty.
What we do not collect
- No advertising identifiers, no third-party analytics, no tracking cookies.
- No background location — location is captured only at the moment you punch the clock, and only if you allow it.
- No contacts, photos, or files from your device.
How your information is used
Your information is used solely to provide the service to your employer: safety sign-off ledgers, hours summaries, and duty boards. Sign-in links and crew broadcasts are sent by SMS to the phone number on your roster entry. We do not sell or share your information with anyone other than your employer and the service providers needed to run the platform (hosting, SMS delivery, payment processing for the account owner).
Who can see it
Your employer's administrators can see roster details, sign-off records, hours, and duty history for their own crew. Crews are isolated per company — one company can never see another company's data.
Retention and deletion
Safety sign-off and hours ledgers are retained for the life of the account because they are compliance records. If you want your information corrected or removed, contact your account administrator, or email us directly and we will work with the account owner: setup@hardhatops.com.
Security
Access requires a signed-in session tied to a phone number on the roster. Sessions use signed, HTTP-only cookies. Removing someone from the roster locks them out immediately.
Children
HardHatOps is a workplace tool and is not directed at children under 16.
Contact
Iron And Oak Collective LLC — setup@hardhatops.com
Changes
We will update this page when the policy changes and revise the date above.